STRUCTURAL ENGINEERS ASSOCIATION OF ARIZONA
1. SHOW MANAGEMENT: Management of the Tradeshow is conducted by the SEAoA Tradeshow Committee
and decisions made in the enforcement and interpretation of the following rules and regulations by the SEAoA
Tradeshow Committee is final.
2. ELIGIBLE EXHIBITS: The SEAoA Tradeshow Committee reserves the right to determine the eligibility of
any company or product for inclusion in the convention and reserves the right to reject, eject, or prohibit any
exhibit in whole or in part, or any exhibitor, or their representatives, with or without cause.
3. ITEMS TO BE SUBMITTED: Exhibitor is to submit an electronic copy (300 dpi) of its logo for use in show
materials and signage and agrees to allow this image and their company name and information provided in the
Contract to be reproduced at the discretion of the show management. Submission can be sent to
4. EXHIBIT TIMES: The exhibit room will be available for set-up on Thursday, June 7th starting at 8:30
AM. Exhibitors must be checked in and set up by 12:30PM. Registration for attendees will begin at 1:00pm.
Exhibit hours will be approximately 12:30pm to 7:30 pm on Thursday, June 7th, and from 7:30 AM to 3:30
PM on Friday, June 8th.
5. DISMANTLING: Teardown must immediately follow the close of exhibits at 3:30pm on Friday. All
equipment is to be removed by 4:00pm on Friday June 8, 2018. All storage and handling charges for failure
to remove material shall be the responsibility of the exhibitor. alter locations of exhibits as shown on the
official floor plan.
6. LIABILITY: The exhibitor agrees to make no claim for any reason whatsoever against the Tradeshow
Committee, the Structural Engineers Association of Arizona (SEAoA), its management company and staff, or
other contractors for loss, theft, damage or destruction of goods, or for any injury to himself or employees; or
for any damage of any nature or character including damage to his business by reason of the failure to provide
space for the exhibit, or the removal of the exhibit; or for failure to hold the convention as scheduled; or for
any action of any nature of the Structural Engineers Association of Arizona, or its members, committees,
management company or employees.
7. DAMAGE TO PROPERTY: Exhibitors are liable for any damage caused to building premises, floors, walls,
columns, or to the property of others. Exhibitors will not apply paint, lacquer, adhesive or any other coating
to building columns, walls, floors, or to standard area equipment.
8. UNOCCUPIED SPACE: The Tradeshow Committee reserves the right, should any rented exhibitor’s space
remain unoccupied by 1:00pm on June 7, 2018, or failure to make payment in full by May 2nd, 2018 to rent
said space to any other exhibitor, or use said space for such purposes as it may see fit without any liability on its
part. This clause shall not be construed as affecting the obligation of the exhibitor to pay the full amount specified
in their rental invoice should the Tradeshow Committee not resell the space at the full retail amount.
9. FIRE, SAFETY AND HEALTH: The exhibitor agrees to accept full responsibility for compliance with local, city and
state Fire-Safety and Health Ordinances regarding the installation and operation of equipment. All exhibit materials
and equipment must further be reasonably located within the area and protected by safety guards and devices where
necessary to prevent personal accident to spectators. Only fireproof materials shall be used in displays and the
necessary fire precautions will be the responsibility of the exhibitors.
10.INDEMNIFICATION: Exhibitor agrees to indemnify Structural Engineers Association of Arizona, its officers and
directors, management company and staff, and any service contractors against and to hold harmless for any claims
arising out of acts of negligence of Exhibitors, their agents or employees, or of the trade show facility and its
11.ASSIGNMENT OF BOOTHS: The SEAoA Tradeshow Committee does not sell specific booth locations and will
assign exhibitor spaces when registration closes on or about May 26, 2018. Final location of all exhibitors will be
based on but not limited to the following factors; date of registration, level of sponsorship, preference of location
indicated and size of space requested. Exhibitors will receive their booth locations when they check in on June 7, 2018.
SEAoA will not OVERSELL booth locations.
12.RELOCATION OF EXHIBITS: Exhibitor understands and agrees that the final layout will depend on several variables
including the actual number of exhibit spaces sold. The SEAoA Tradeshow Committee reserves the right to altar
locations of exhibits as shown on the official floor plan.
13.SHIPPING OF GOODS: Shipping of goods to and from the conference venue is the sole responsibility of the
Exhibitor, and neither the SEAoA or the venue accept any risk or liability for damaged or lost goods. Each package is
subject to a $5.00 handling charge plus a fee of up to $0.59 per pound. Packages may not arrive at the venue before
May 30, 2018. Charges for packages are by the venue and billed to the SEAoA Master Account, the SEAoA will at its
discretion pass these expenses on to exhibitors that choose to use this service.
Materials sent to the venue shall have the following addressing requirements:
300 East Wigwam Boulevard
Litchfield Park, AZ 85340
Event Name: SEAoA—2018 Annual State Convention
Vendor Name/Company: <
Dates: June 7th and 8th
14.CHANGE IN SCHEDULE: Exhibitor understands and agrees that the final schedule and exhibit hours are subject to
change to accommodate the final convention schedule. The SEAoA will send out amendments by email to registered
exhibitors and update this document if changes must occur.
2018 SEAoA Annual Convention And Conference
June 7-9, 2018
Sponsor/Exhibitor Terms and Conditions
Serving Arizona Structural
Engineers since 1966
STRUCTURAL ENGINEERS ASSOCIATION OF ARIZONA PO BOX 645 TEMPE, AZ 85280 Voicemail:602-492